Premier Oil

The corporate strategy at Premier Oil ensures that Infor SunSystems is used for financial accounting throughout the organisation. Individual business units can implement other solutions that fit their requirements on a case by case basis.

Premier Oil

Background to the case

The corporate strategy at Premier Oil ensures that Infor SunSystems is used for financial accounting throughout the organisation. Individual business units can implement other solutions that fit their requirements on a case by case basis.

In Premier's Indonesia Business Unit, a number of Purchase to Pay (P2P) solutions were evaluated, but were deemed not broad or specialist enough for Premier's Oil & Gas Procurement and Materials Management needs, so the decision was made to implement JD Edwards for Purchase to Pay (P2P). In order to interface between JD Edwards and SunSystems, they started looking for an off-the-shelf solution - something already proven and fully configurable that could be used to integrate the two systems.

Prior to the implementation of the P2P solution, some product research was done in collaboration with the head office in London. The Management Team was pleased to find that Sapphire, their SunSystems partner, could help with the integration using MaxiSun. Initially designed to integrate Maximo and SunSystems, MaxiSun business integration software enables users to connect any third party business application with Infor SunSystems, SAP Business One and other Financial Management or Enterprise Resource Planning systems.

Dharmoro Budiawan, Information Services Manager at Premier Oil, said he and his team discussed with Sapphire the possibility of integrating SunSystems with JD Edwards using MaxiSun, for the Indonesia Business Unit. The preferred option was that it be configured to work with the JD Edwards architecture.

The team went to their Aberdeen office for group strategy sessions, where they were joined by Sapphire representatives who demonstrated the MaxiSun integration solution.

"I would recommend MaxiSun to others as it is a best fit solution – especially when it comes to integration of SunSystems and another software solution."

Finding a solution to plug the gap

MaxiSun was quickly deemed to be an ideal solution and nothing else was shortlisted for the integration. "We learned a lot from the technical data sheets Sapphire provided on MaxiSun," said Dharmoro. "We quickly understood the MaxiSun technical specifications and were able to discuss many of our requirements over email. During this stage we learnt about the commercial aspect to ensure that all the objectives set with regards to the interface could be met by the Sapphire team."

MaxiSun and JD Edwards were implemented at the same time. "The projects ran concurrently with MaxiSun being part of the critical readiness assurance for JD Edwards – if we didn't get MaxiSun to work correctly, it would not have been possible to go live with JD Edwards. With this in mind we had a clear direction to maintain minimum disruption to the business throughout the implementation and transition to the new systems."

Specific objectives and requirements:

  • Integration – off-the-shelf functionality
  • Budgetary interface
  • Master data (financials) flow from SunSystems to JD Edwards
  • Master data flow from JD Edwards to SunSystems
  • Commitments functionality – related to purchase order commitments
  • Accrual transactions, from goods receipts and service receipts in JD Edwards, posted in SunSystems
  • Actual journal transactions from invoice and payment processing in JD Edwards – which also calculates the tax and BACS transactions

MaxiSun enables Premier Oil to properly fulfill business goals and initiatives through integration.

"I would recommend MaxiSun to others as it is a best fit solution – especially when it comes to integration of SunSystems and another software solution," said Dharmoro.

Full confidence in Sapphire

The staff at Premier Oil were impressed by the team work from Sapphire and the adaptability of their staff: "They had to work in multi-national environments, with many people from different countries," explained Dharmoro. "Despite this they managed to clearly explain all the detailed functionality and how to configure the software to meet the needs of Premier Oil."

"I also found the Sapphire team assigned to the project have strong competency skills in finance and integration, with significant experience in previous system implementations. They have vertical industry knowledge and strong experience in the oil and gas sector too. All this meant I was fully confident in the team; I was able to assign members of my team to the project and did not need to get technically involved myself – everything was properly managed by Sapphire's Project Manager," he said.

Dharmoro continued by saying the service they receive from Sapphire's Support Team met their expectations and he is happy with the working relationship.

"Sapphire has vertical industry knowledge and strong experience in the oil and gas sector too. All of this meant I was fully confident in the team."

Getting the right processes in place

The goal of the project was for Premier Oil to benefit from a seamless integration of solutions. With this phase now complete Dharmoro and the team have good processes in place and tight control over everything. Dharmoro believes Maxisun has ensured better control over Premier Oil's inventory accounting: "Previously we didn't have this functionality, but with the implementation of JD Edwards and MaxiSun we have improved this business process."

Using MaxiSun

MaxiSun runs in the background requiring very little human intervention once set up. "A small number of people in the finance department are involved with MaxiSun; it is up and running fine and they find it easy enough to use thanks to the clear technical documentation provided by Sapphire. I would add that new users do need skills in terms of technical, IT and accounting systems as a prerequisite – perhaps that is why my team finds it easy!" joked Dharmoro.

Final words: a world class solution

Dharmoro concluded by saying that Premier Oil has improved control since integrating JD Edwards with SunSytems using Maxisun. They deem Maxisun to be a proven, world-class solution that works off-the-shelf, and Sapphire to be a company that is willing to go the extra mile to help them achieve their corporate goals. "I would definitely recommend Maxisun and also Sapphire - they provide proven solutions, quality of service, strong methodology and industry expertise," he concluded.

About Sapphire