Document Management Solution

The challenge faced in the payroll department

Managing paper work in the finance department can be onerous and time consuming. Even businesses with a relatively low volume of paperwork find their finance team spend a disproportionate amount of their day on low-value added activities such as filling, photocopying and looking for paperwork.

The whole business, from the Finance department straight through to the operational managers can benefit from using a flexible document management solution

What to expect from a document management system

Improve Effectiveness and Efficiency - Extend the core functionality of your procurement or accounting system, by enabling documents such as invoices and goods received notes to be scanned, stored and viewed directly from the system

Increase Cost Savings - Time spent filing, distributing and photocopying is dramatically reduced. Less floor space is taken up by filing storage and costs associated with office consumables such as copier paper and storage are reduced

Increase Security and Compliance - Better security, as only staff with the relevant authority can access documents. This system also benefits from an enhanced disaster recovery position with fall back servers and backups

Version One's document imaging solution allows automatic archiving for documents, scanning and structured storage for easy retrieval and access and can be tailored to the specific requirements of an individual organisation. The software is tightly integrated into all the major accounting, manufacturing and ERP systems

Kontrolla Document Management extends the core functionality of SAP Business One by enabling documents such as invoices and goods received notes, to be scanned, stored and viewed directly from SAP Business One or via a Web Browser.

Storing documents electronically means that the need to manually distribute or copy paperwork is eradicated.

At Sapphire, we have a very simple business ethos: customer first. This is at the forefront of our thinking, our planning, our communications and our actions. It is because of this, that Sapphire understands their customers needs, and the challenges that are faced on a daily basis within their organisations and industries. This is why Sapphire strives to deliver a complete service of customer care and world leading software solutions.

For more information, please contact us.