All Leisure Group benefit from dual currency reporting

Sapphire to implement Infor FMS SunSystems at tour operator with global requirements

The organization had grown and All Leisure required a more robust system than the entry level financial accounting solution in place. Due to the more complex requirements, including multi-currency, revenue/cost recognition, consolidation and reporting, All Leisure "Moved up a tier in terms of solutions reviewed" explained Mark Jeffries, Head of Finance at All Leisure. Coda, Microsoft Dynamics, Access and Infor FMS SunSystems were shortlisted. "The previous system was no longer up to the task" said Mark, "The All Leisure group of companies is much more complex now and we run a high number of foreign exchange transactions. We also wanted to record foreign transactions by dual rates of exchange for the same currency, this SunSystems could do."

Mark attended a Sapphire seminar on evaluating financial management solutions towards the end of 2009, when he knew they would soon start looking for a new solution. He was aware of Infor FMS SunSystems and wanted to see the latest version. Mark was impressed – both with Sapphire as an organization and at how SunSystems had improved and developed. "Everyone I met from Sapphire was enthusiastic and very personable. They understood our needs and the specific requirements of the travel sector and I felt confident that the on-going working relationship would be positive."

Infor FMS SunSystems was the best fit for All Leisure's requirements as it offered a complete accounting package. Mark was also keen to implement a solution that would work well with Microsoft Excel and whereby data could be quickly manipulated on and reported as necessary.

The finance team at All Leisure is looking forward to benefiting "immensely" from detailed analysis with very defined dimensions once Infor FMS SunSystems is live. "Being able to report where the underlying mixed foreign transactions are exchanged at dual rates of exchange is absolutely vital for us and with SunSystems in place this will be no problem. We have four ships; each one needs to be accounted for along with the various different ports that they visit - which means that we work with a lot of different currencies. The level of analysis that we will be able to drill into with SunSystems will allow us to make better, faster management decisions to drive the business forward."

In addition to Infor FMS SunSystems, All Leisure also opted to implement Compleat as "We were desperately in need of a proper purchase order processing solution, to cover all our offices and ships, one that could be used by non finance staff" said Mark. "We will now have a proper view of all expenditure in advance of invoices coming in. This will help with forward planning so that we can ensure we have all the currencies we need for payments in place."

Nick Williams, Travel Division Manager at Sapphire, added "We are delighted to be working with Mark and the team at All Leisure and look forward to getting them up and running with SunSystems and Compleat – they will really benefit from the ease of reporting and greater visibility on spend. Flexible reporting to establish revenue and costs for cruise reporting is facilitated by the extensive analysis of SunSystems. And when it comes to the complex multicurrency and revenue recognition requirements of the travel sector SunSystems really delivers."

Media contact:
Victoria Park
+44 (0)20 7648 2008
Victoria.park@sapphiresystems.com