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Expense Management

expense@work allows you automate the completion of expenses and credit card charges for your employees.  It enables you to have a complete expense and credit card transaction online, automate the approval routing and ensures that the transactions are transferred directly into a range of financial accounting systems – without any further data entry

It is not a surprise to know that many organisations have hundreds or perhaps even thousands of personal expenses to process every month, be it petty cash, expense returns or credit cards. The cost of completing, authorising, reconciling, re-checking, adjusting VAT and re-keying the data into your accounting system is tedious and inefficient, and almost always expensive:

	Expense claims are manually handled several times by the employee, manager, and accounts team.
	The communication of queries, rejections and payment is time consuming.
	The entry and reconciliation of credit card statements with expense claims is tiresome and awkward.
	Most claims have incorrect or incomplete VAT calculations, and cost centre analysis.

However expense@work can eradicate these problems, offering the following benefits:

	Accessible anywhere/anytime via a browser.
	Maintains mileage records and calculates appropriate rates and allowances.
	Seamless integration with a range of finance systems
	Credit card statement importing.
	Full multi-currency and multi-language capabilities.
	Intelligent authorisation routing using e-mail and workflow.
	Ensures compliance with Inland Revenue legislation.
	Extensive reporting and expenditure analysis.
	Enforces corporate guidelines and expenses policies

expense@work is easy to use and accommodates multi currency, credit cards, advances, lump sum accruals, receipts and explanations for any entries likely to cause issue.

Using workflow rules, expenses are quickly routed to managers for authorisation and the system applies numerous checks and guides to eliminate errors at entry.

Employees are emailed with the progress of their claim so they always know when payment is expected. Management can look at expenses by person, department, project, client or any other level of analysis. Reports can show year to date and month comparisons with multiple levels of analysis.

Once approved, expense claims then are posted directly into your finance system without any re-keying, recoding or manual intervention required.

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