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Order Management Suite

Purchase Management solution

SunSystems delivers a comprehensive range of Order Management functionality to help you take control of your sales, purchasing and inventory management operations.

Order Management utilises the common SunSystems features to ensure integration with other members of your value chain, deliver solutions across the web and exploit the process definition features which mean you don't need to give up your operational flexibility.

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In-depth Information on SunSystems Order Management - Read more about:

	Purchase Management
	Sales Management
	Inventory Management
	Recurring Invoicing

Purchase Management

SunSystems Purchase Management streamlines the procurement process both centrally and dispersed providing control and delivering cost savings and improved productivity. Maximise expenditure control and supplier effectiveness using automated ordering, receiving and invoice matching linked to online budget and commitment control.

Key features include:

Entry

	Entry amendment, review and deletion of purchase orders and returns
	Ability to process individual lines
	Actions subject to operator permissions
	Commitment and budget checking available
	Multiple order type
	Direct invoice entry
	Multiple and part orders can be matched to single invoice lines

Processing

	Control over stage sequencing or elimination
	Order Entry
	Order Confirmation
	Receipt Entry/Matching
	Inspections
	Receipt Transfer
	Invoice Confirmation
	Security-based views per user
	Automated selection, print and matching
	Multi-level approval hierarchies

Supplier Management

Supplier performance management for price, delivery and quality.

Key Benefits include:

Control your organisation’s supplier relationships and ensure expenditure follows business processes and authorities required for efficient operation

Minimise business impact as the SunSystems architecture offers user-defined process mapping, analysis and reporting to ensure your established business processes are mapped to our software and not the other way around, enhancing chances of a successful implementation

Sales Management

Streamline sales order entry, manage customer information, pricing and invoicing within your SunSystems solution to deliver high levels of capability to sales and distribution operations.

SunSystems Sales Management provides full sales order management through our Sales module which delivers complete functionality for sales and distribution management integrated with the rest of your SunSystems solution.

Key features include:

Sales Order Entry

	Order entry and amendment with full revision history.
	Inventory balance update (if licensed).
	Online inventory enquiry.
	Unlimited definable sales types.
	Standard, scheduled and blanket/contract order types.

Sales Processing

	Various stages can be sequenced or eliminated.
	Easy access to sales procedures, e.g. printing, pick lists, despatch notes, acknowledgements and invoices.

Customer Management

	Extensive range of customer information including preferences.
	Multiple addresses per customer each with definable characteristics.
	Review and action processes for customer orders on credit hold.
	Monitoring report for patterns of credit usage.
	Automated credit limit warning.
	Payment monitoring.

Pricing Management

	Sophisticated pricing capabilities for structured price bands.
	Price book hierarchy for complex requirements.
	User-definable selling prices.
	Call-off statements for blanket orders.

Reporting

	Standard listing reports.
	Sales analysis reports.
	Performance reports for deliveries, quantities and pricing.
	Statistical trade declarations e.g. EU VAT and Intrastat.

Key Benefits include:

Manage customers effectively by choosing the components that matter for your business process.

Exceed customer expectations by using SunSystems Sales Management functionality to deliver the best possible customer experience for your business.

Inventory Management

SunSystems Inventory Management manages inventory ensuring full visibility of product, intermediate and raw material items, whilst also controlling serial and batch/lot numbers. A range of costing and product management features complete a stock management solution to perfectly complement SunSystems Purchase Management and SunSystems Sales Management.

Key features include:

Item Definition

	Comprehensive item master record.
	Characteristics to profile products.
	Multiple prices per item.
	Multiple costs per item.
	Rolled-up standard costs for manufactured items.
	Define Units of Measure and conversions.
	Alternative and superseded item processing.
	Batch/lot and serial number processing.

Movement Management

	Wide range of data capture on inventory changes.
	Bin-to-bin transfer facility.
	User-defined transfer types and forms meet range of requirements.

Inventory Processing

	Automatic or manual allocation.
	Inventory inquiry to examine actual and projected movements by multiple inventory units
	Availability inquiry for fulfilment of sales orders.
	Print pick and dispatch documents.
	Confirmation of receipts, picked or despatched by location, lot/batch and/or serial number.
	Goods receipt matching and inspection.

Inventory Count/Stock Take Management

	System generated inventory count (random or full).
	Print sequentially numbered tickets to assist counting control.
	Secure entry of count including discrepancies, approvals and posting.
	Clear previously generated inventory counts.

Costing

Weighted average, standard, true average, defined average, actual, latest actual, user-defined and landed costs.

Key Benefits include:

Maintain optimum inventory using the power of SunSystems Inventory Management to control warehouse movements.

Recurring Invoicing

SunSystems Recurring Invoicing enables businesses to manage contracts with customers automatically generating multiple repeat invoices automating invoice production with user-defined variation whilst allowing additional charges to be added at any time over the life of the contract. SunSystems Recurring Invoicing also calculates deferred revenue based on user-defined parameters, automatically generating the appropriate financial postings.

Key features include:

	Enter all details of the contract once and invoices will be generated automatically on the correct basis based on the frequency of invoice generation required.
	Manages comprehensive and complex debt collection rules.
	Full Accrued and Deferred Income calculations are produced and automatic postings can be made.
	Allows flexible import of contract information from other systems so ideal for time or usage based charging.
	Complete integration with SunSystems.

Key benefits include:

	Cash flow is improved by billing in a timely manner.
	No contracts are missed.
	No more time consuming and inaccurate spreadsheets.
	Reminder letters are produced before the invoice is due, eliminating production of unnecessary renewal invoices.

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