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Overview

Sona Enterprises is a US-based company that supplies a diverse range of wholesale goods extending across hobby tools, flash lights, outdoor, camping and more. The company had grown rapidly in recent years and obtaining a clear and coherent picture of the company had become difficult as a result. The team were looking for a solution that offered complete visibility throughout their business.

Real-time view of their business

Cleaner books and tight audit trail

Intensive sales and stock analysis

Ease of use and training

Objective

Sona had grown rapidly in recent years and obtaining a clear and coherent picture of the company had become difficult as a result. The team were looking for a solution that offered complete visibility throughout their business.

Solution

SAP Business One

Organization

Sona Enterprises is a US-based company that supplies a diverse range of wholesale goods extending across hobby tools, flash lights, outdoor, camping and more. With such a wide range of products and customers, the team needed a solution that would grow with the organization and offer complete visibility across all lines of business. SAP Business One from Sapphire was chosen at the end of 2012 and integrated at the company’s facility in Santa Fe Springs, California in the New Year.

The selection process

The team at Sona Enterprises was looking for a solution that offered complete visibility throughout their business. They had grown rapidly in recent years and obtaining a clear and coherent picture of the company had become difficult as a result. Knowing this could produce silos across the various lines of business, Sona Enterprises went to market for a new Enterprise Resource Planning (ERP) solution and Warehouse Management System (WMS) in 2012.

Sona Enterprises took a rather unusual route to select a new ERP solution. Sudeep Patel, Project Manager at Sona Enterprises, explained the path they took: “Our ultimate goal was better visibility of our warehousing and accounting function. We already knew Accellos’ WMS would help us achieve this on the warehousing side so the next step was to bring the rest of the business units together. Our search for a new ERP solution was therefore twofold: it had to offer the visibility and functionality we required, and it had to integrate with Accellos.”*

A number of options were considered before the team chose SAP Business One. The functionality of Infor, Microsoft Dynamics, Oracle and Netsuite was analyzed too, and then each system was compared in terms of price and implementation. “We did a lot of online research and SAP Business One really ticked every box for us,” said Sudeep. “I could see it offered the visibility we required that would in turn enable more strategic decisions, such as helping us analyze dead stock and ensuring we only carry inventory that will be sold.”

Working with Sapphire

Sudeep relayed his unhappiness at the SAP Business One partners he met to Accellos, who recommended Sapphire. He did not feel Sona Enterprises’ needs and requirements were being listened to by other partners and he was relieved when Accellos introduced the company to Sapphire.

“Sapphire’s quality support and global infrastructure really appealed to us as a growing business. We had a lot of questions and they were always available to answer them. I find Sapphire extremely easy to deal with, and the fact they took the time to explain the potential pros and cons of the solution meant a great deal to us. It was reassuring to know what we were buying and what to expect from the system,” said Sudeep. Implementation – expectations and results

The implementation of SAP Business One took just over one month and was completed within a shorter timeframe than Sudeep and the team expected.

Happy with the process, Sudeep commented: “The only real issues we encountered with the implementation were born from the fact we were implementing Accellos at the same time. In hindsight we should have implemented SAP Business One first and followed this with Accellos once we were comfortable working with the new solution,” he said.

Benefits of SAP Business One

Sudeep and the team at Sona Enterprises have a clearer picture of their accounts and greater visibility throughout their entire business since implementing SAP Business One. The integration with the Accellos WMS solution means they can analyze their sales, and track stock more comprehensively and effectively.

“We are extremely happy to see SAP Business One has saved us a lot of time already. Business processes are more efficient now we have a 360 degree view of the company; this has brought about significant savings,” Sudeep said.

Other benefits include:

  • Real-time view of their business
  • Cleaner books and tight audit trail
  • Intensive sales and stock analysis
  • Ease of use and training


“Our admin personnel have saved four hours of their time per day because we have minimized the amount of manual work they once needed to do. We also don’t need to enter information into the payroll processer by hand which makes it cleaner and much quicker to accomplish” said Sudeep. He went on to say: “We purchased the Credit Card add on and that saves us two hours per day as we no longer have to post all of our statements.” Sona Enterprises also purchased the SDK kit to develop integration with their website and they have plans to also look at an ecommerce integration tool.

"We are extremely happy to see SAP Business One has saved us a lot of time already. Business processes are more efficient now we have a 360 degree view of the company; this has brought about significant savings."

- Sudeep Patel, Project Manager

Recommendation

Sudeep finished by saying: “I would definitely recommend Sapphire and SAP Business One to any company looking for a new ERP solution. They listen and get a good solution for your company - it’s not just about what they want to sell you. The functionality of the system and global, 24 hour support from the team is exceptional.”

*Accellos One Warehousing is a powerful inventory solution that integrates seamlessly with SAP Business One to provide a total supply chain solution. Providing users with a feature-rich solution, Accellos automates, streamlines and verifies all your in-warehouse processes. From the receiving dock through to the shipping dock, Accellos tracks every single movement of stock in, out and within the warehouse.

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